features
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1 learner aged 16-18, non-DAS, employed with a small employer at start, is fully funded for on programme and completion payments
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16 to 18 learner incentives, framework uplifts, level 2 english or maths payments
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2 learners, paid in priority order
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Amount due is calculated based on previously earned amount
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Apprentice changes provider scenarios
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Business definitions
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Calculate the payments
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Datalock produces correct errors when ILR does not match commitment
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Employer stops payments on a commitment
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Provider adjustments (EAS) payments
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Provider earnings and payments for a learner with a negotiated price above the funding band cap
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Provider earnings and payments where a learner changes employers
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Provider earnings and payments where learner changes apprenticeship standard or there is a change to the negotiated price at the end of a month, remaining with the same employer and provider
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Provider earnings and payments where learner completes earlier than planned
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The earnings and payment rules for early completions are the same as for learners finishing on time, except that the completion payment is earned earlier.
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Provider earnings and payments where learner completes later than planned
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The earnings and payment rules for late completions are the same as for learners finishing on time, except that the completion payment is held back until completion.
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Provider earnings and payments where learner completes on time and is funded by levy
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For earnings, the total cost of training for an apprentice is split between:
- 80% of the total cost split into equal monthly instalments
- 20% of the total cost held back until completion
For payments, where there is no lag in ILR submission, payments follow these rules:
- Provider payment follows the month after earnings
- This is due to the fact that activity relating to earnings is captured for funding purposes on the fourth working day of the next calendar month
- The levy account is debited in the same month as payment is made (although at different times in the month)
- Spend against budget is represented against the month in which funding is earned
- Where a levy account is used for funding, payments are made against the SFA Levy budget
- Levy funds are used until they run out, and then co-funding is used
- The order in which learners are funded is derived from the priorities of the commitments
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Provider earnings and payments where learner refund payments are due
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The ILR is submitted late
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When a provider submits an ILR several months after learning has started (but before the academic year boundary), the earnings calculation is updated retrospectively and the provider gets paid for the preceding months.